Macon Soils Inc. Board

Board Members Present: Frank Patterson, Chair, Dr. Anissa Jones, Sam Hart, Kate Kubeshekski, and Tony Rojas

Agenda Items

Approved minutes from Dec. 3

Macon Soils Operational Report.

• Storage sheds 100% full now and also using outside storage
• Wet weather made returns difficult
• Haven’t been able to land apply since end of November 2020
• Hauling to landfill in Houston County
• Hardly keeping up with production
• Hopeful about next week’s dry weather – hoping to begin soon

2. Financial Report. 58% below budget

Macon Water Authority Board

Present: Sam Hart, Chairman, Frank Patterson, Bill Howell, Tony Rojas, Dr. Nissa Jones, Dwight Jones, Valerie Wynn, Desmond Brown, Guy Boyle, Kate Kubesheski, and Virgil Adams

Approved Minutes from 9 meetings – Authority and Committee – held between 1/21/21 and 2/18/21

Report of Standing Committees

Finance Committee – Chairman Dwight Jones

•  Accepted Fiscal Year 2020 Audit by Mauldin and Jenkins
•  Approved a resolution permitting restricted and unrestricted reserves currently held to several BNY Mellon Investment accounts to be invested in the Georgia State Fund 1 Treasure Pool
• Approved the purchase of two (2) new Vac-Con trucks for use in the Stormwater Utility and pass a resolution for the approval of

Engineering Committee – Chairman Patterson

• Approved Task Release No. 001 with Jacobs Engineering for an Industrial Pretreatment Surcharge Review

Personnel Committee – Chairman Dr. Anissa Jones

• Approved the Target Worker’s Compensation Mod for the Safety Incentive Program for fiscal year 2021

Review of Monthly Financial Report by Guy Boyle

• Addressed historical issue with call volume and wait times.
  • Volume and Abandonment Rate – trending downward
  • Average Call handle time, Average Wait Time and Abandonment Rate trending down, October wait time was more than 17 minutes; January average wait time was 7:13 and February 3:17
• Lobby is open again; soft opening this week; don’t know how that will affect customer call traffic
• Stormwater Financials

Report of Executive Director – Tony Rojas

• Turned over to Kate Kubesheski – Director of Wastewater Treatment. Better shape than last time. Effluent results are better. Able to run aerators non-stop. Still very chemical dependent on polymer we are bringing in. Removing a lot of solids. Feeding less polymer. In compliance since February 18th
• Stormwater. Continue to have meetings with key customers (e.g. Board of Education) about stormwater. Stormwater fee begins January 1, 2022
• Talked to Wynn and Howell about going before MB Commission
• Scheduled Tour March 11th beginning at 8:00 am
• March 25-26 Planning Retreat at Central GA Tech
• No kids fishing derby this year due to pandemic.
• Stocked first big pond with trout – usually have two stockings – this year only one delivery because no fishing derby

Referrals to Committees

•  Bids referred to Finance
• Branding for MWA and Stormwater
• Update Engineering Committee on Stormwater Management Program
• Plans to make improvements at or about Oakhaven Park – 3M gallon tank; met with Vineville Neighborhood Association about it
• Heard from Monroe County that they approved contract that we had negotiated with them, but want to change contract to purchase more water (5M gallons)
• How to deal with landscape and yard companies about fines for blowing debris into drains

Went into Executive Session for Pending litigation and Personnel Matters