Agency contacted: Bibb County School District 

Records that were requested: Contracts with substitute teacher agency Kelly Education Services, Proximity Learning Inc. for remote virtual teachers or Intalage for foreign teachers 

Did they request a fee?: The agency did not request a fee 

Describe the response: I sent the request on Oct. 13 and was directed to their legal assistant, Tiffany Everidge the same day. She responded on Oct. 17 noting “There are no existing proximity teachers at this time.” 

Assign a grade for contact/ process: A, agency had an easy-to-access portal for contact and responded in a timely manner. Public information was easy to find under the “about us” and “departments” tabs. Anything regarding open records including finances and even meetings can be found on their website. 

Assign a grade for response: A, they provided records/ response within the three-day window.

See the full report card here.

Grading scale for agency’s ease of contacting agency staff and finding or filing for public records.

A: Agency uses an online portal or has a clearly defined process or contact on its website for requesting public records. An “A” agency may also provide the most commonly requested records on its website already such as agendas and meeting minutes.

B: Agency has some public information online such as meeting agendas or meeting times but additional information on how to request public information is not available.

C: Agency website has contact information for staff but nothing specific about how to request public information.

D: Agency has limited contact information on its website but it is not clearly labeled and/or easily accessible.

F: Agency contact information or how to get public records is not available on the website 

Grade scale for agency’s overall responsiveness and compliance with open records law

A: Provided records within the three-day window or less

B Acknowledgment of request within the three-day requirement but records were provided after three days.

C:  Acknowledged the request but then put forth a long timetable for response or requested a high fee or retrieval price for what should be a digital record and/or PDF that could be emailed.

D: Acknowledged the request but no further information or follow-up.

F:  No response